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VACANCY ADVERTISEMENT

World Vision is an International Christian Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. The Somalia program wishes to invite applications from highly competent dynamic, self-driven and results oriented candidate to fill the following vacancy in the organization.

1. Internal Auditor - Somalia 

The primary purpose of the position is to perform audits as assigned by Internal Audit Manager through the Annual Risk Based Audit Planning process. The Internal Auditor will carry out risk-based integrated audits of projects and programs to ensure the promotion of good stewardship of resources consistent with the purposes for which the funds were given. 

He/she will perform audits that are in compliance with the Institute of Internal Auditors Standards for the Professional Practice of Internal Auditing (SPPIA), the US Government Generally Accepted Auditing Standards (GAGAS) for US Government Funding and World Vision’s Financial Manual Internal Audit policies and procedures.

Major Responsibilities:

  • Conduct risk-based audits to assess the effectiveness of internal controls, accuracy of financial records, and efficiency of organizational operations using professional audit standards and practices as required by WVI Global Audit and Evaluation (GIA) Standards and International Standards for the Professional Practice of Internal Auditing. This entails:
  • Participate in Annual Planning process: contribute to the preparation of the annual audit plan as will be directed by the Internal Audit Manager. 
  • Under the guidance of the Internal Audit Manager, prepare pre - audit information and coordinating receipt of information from the auditees before the fieldwork

·        Carry out assigned tasks in risk-based audit work and complete required work-papers, while upholding high quality audit standards as set out in the IA Manual and WV GIA resources.

·        Under the guidance of IAM, conduct compliance reviews of organization records to ensure compliance with Government statutory requirements in areas including but not limited to taxation laws, employment law and any other applicable local requirements.

·        Completion of all assigned audits within prescribed timelines, including preparing quality audit work papers for review by Internal Audit Manager. 

·        Maintain Continuing Professional Education (CPE) as required by WVI Global Audit and Evaluation Standards and International Standards for the Professional Practice of Internal Auditing. The incumbent should maintain a minimum of 80 units every 2 years (with 24 in US government accounting/auditing).

·        Assist in/participate in special assignments (international assignments, investigations, reviews etc) as may be assigned by the Internal Audit Manager based on requests received from the Regional Audit Associate Director, WVS Senior Management Team from time to time.

·        Carry out specific team responsibilities within the department as may be assigned/delegated by the Internal Audit Manager from time to time.

·        Participate in regional Quarterly Review Meetings (QRMs).

·        Support in the field Audit and Risk Committees by providing guidance on sound risk management and mitigation strategies.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • A Bachelor’s degree in Commerce/Accounting/Business/Social Sciences or related fields
  • Qualifications in CPA/ACCA and/or as a certified internal Auditor (CIA) will be an added advantage
  • A minimum of three (3) year’s working experience in Audit, Accounting/Finance. Accounting/Auditing experience within a large INGO will be an added advantage.
  • Broad knowledge and understanding of humanitarian industry, relief, advocacy and development approaches preferred.
  • Broad knowledge and understanding of humanitarian industry, relief, advocacy and development approaches preferred.
  • A good understanding of major donor regulations (i.e. USAID, ECHO, SIDA).
  • Should have good communication and quantitative skills. Strong analytical skills are also a prerequisite.
  • Must be able to travel extensively within Somaliland, Somalia and internationally. 
  • Good working knowledge of computerized accounting systems and using Microsoft Office programs.
  • Must be able to work independently in remote areas.

 Working Environment / Conditions:

  • Must be willing to travel 50% of the time to all locations in Somalia ( Somaliland, South Central and Puntland) 

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly indicating ‘Internal Auditor’ on the email subject.  All applications should be received by September 26th, 2014. Only shortlisted candidates will be contacted

People and Culture Manager

World Vision International – Somalia Program

Email: recruitsomo@wvi.org

2. Security Officer - III – Doolow, South Central, Somalia

The position holder will assist the Operations Manager and Security Advisor to keep abreast of the security environment, drafting regular security updates as required.  The incumbent will develop Security Risk Assessments (SRA) and Core Security Requirements (CSR), updating them as required.  He/she will advise operation teams on the feasibility of implementation approaches given the prevailing security context.  Regularly assess implementation of CSR in field locations.

The position holder will assist the Operations Manager ensure compliance with CSR, developing implementation plans for security enhancements, undertaking routine drills/trainings and controlling inventory and state-of-readiness of security assets. Plan and implement security training for staff and implementing partners.  To provide on-going support to Operations Manager in the promotion of security awareness.

Provide guidance to Security Assistant(s) in the realms of training, assessments, planning and implementation of the security portfolio.

Major Responsibilities:

1.      Ensure up to date and relevant context monitoring/reporting

·        Develops Security Risk Assessment (SRA), Core Security Requirements (CSR) and Weekly Security Report with minimum assistance from Security Advisor;

·        Provides analysis of security environment, advising management on its impact to World Vision current and planned implementation;

·        Maintains project and staff trackers detailing key information on World Vision operations in a given location and staff contact details, updating the phone tree;

·        Prepares security orientation briefing documents and ensures all in-coming staff and visitors are briefed upon arrival.

·        Facilitates training on Security Incident Reporting, monitoring and tracking incidents for analysis purposes;

·        Participate in security information sharing forums at the field level, providing updates as required and sharing meeting notes with Operations Manager and Security Advisor;

2.      Ensure a safe and security aware working environment

  • Monitors guard-force performance, ensuring SOPs, schedules are adhered to;
  • Assess operations implementation of Core Security Requirements (CSR);
  • Working with Ops Manager to ensure security related assets and supplies are in-place, inventoried,  functional and in good state (HF/VHF Equipment, QRB, fire alarms, protective equipment, emergency food & water.);
  • Plan, and implement security enhancement plans;

3.      Ensures awareness of Core Security Requirements and adherence to security related plans:

  • Spearheads implementation of Security Evacuation and Contingency Plans in close collaboration with Ops Manager, P&C and Security Advisor;
  • Advise Operations Manager on minimum Security SOPs to ensure WV operations align with minimum Security Guidelines established by OCS and articulated in Core Security Requirements;
  • Draft security SOPs to address changing security context; 
  • Promotes of security awareness among national and international staff in support of programs through periodic training and on-the-job advice;
  • Provides trainings on the use of security related equipment, including HF, VHF, fire protection equipment.

4.      Ensures security related training is disseminated

  • Develops a roster of security-trained staff members, providing advice on who should be targeted for advanced security training;
  • Coordinates with Nairobi Administration to ensure staff travelling outside of Somalia are facilitated to trainings;
  • Undertakes TOT for security/safety related trainings (first aid, trauma)

5.      Ensure staff under management are well-trained and performance managed

  • Ensure performance management tools are in place and in use for Security Assistance;
  • Ensure adequate training of Security Assistants implement their duties;

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Secondary School level of education
  • Minimum of 2 years of experience in a job that requires analysis and/or extensive interaction with government/security stakeholders;
  • Security officer experience with WV or another international humanitarian organization will be an added advantage
  • Ability to speak with experience and authority of World Vision programs and projects with relevant government officials;
  • Demonstrated interest, enthusiasm with security related work;
  • Ability to articulate in written and spoken English at Intermediate level

Working Environment / Conditions:

  • Office-based with frequent travel to the field
  • Travel:  10% Domestic/international travel is required.
  • On call:  Immediately 

How to submit your application

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the email address below clearly indicating ‘Security Officer – III’ on the e-mail subject.  Candidates can also submit hard copy application to; World Vision – Somalia Program, Doolow Office, South Central. All applications should be received by 25th September, 2014. Only shortlisted candidates will be contacted.

People and Culture Manager

World Vision International – Somalia Program

Email: recruitsomo@wvi.org

3. Financial Accountant – Nairobi (with travel to the field) 

Provide technical backstopping in the financial process and enforcing internal controls and policies in order to minimize risk, safeguard organizational resources and facilitate timely and accurate financial reporting within world vision International deadlines.

Major Responsibilities:

1.      Bank and Supplier Reconciliation.

  • Review Supplier statement to ensure they are accurate & reflective of actual creditor position and follow-up to ensure payment is done to ensure accurate grant and financial reporting.
  • Review bank statements to ensure they are accurate and reflective of actual financial transactions for the period under review.
  • Monitoring bank accounts and ensuring adequate liquidity is maintained each month and avoiding risks of negative cash balance.

2.      Strategic Financial Management.

  • Assist Accounts Manager in developing financial analyses based on the National office financial statements and providing recommendations based on the trends of the expenditure and Income
  • On a monthly basis review the accounting records and develop key observations arising from the internal controls reflected in the payment process
  • Develop analysis of payment lead times and analyses of business processes for purpose of creating efficiency in financial process. 

3.      General Ledge Reconciliation.

  • Reconciliation of Settlement Advice accounts on a monthly basis and ensure they are settled in compliance with WV financial requirements.
  • Providing support in reconciliation of WV Somalia Global Centre general ledger as part of monthly year end procedures

4.      Financial Reconciliation

·        Preparation of financial documents (Voucher Interfaces) and checking them for accuracy before entry into sun system.

·        Analysis of financial reports; balance sheet and Income statement and developing action points for Managers onward action points.

·        Review the cash flows developed by projects for entry into Sun system

·        Assisting the accounts manager in the preparation of the National Office Financial reports.

·        Carrying out monthly reconciliation of Balance sheet accounts to ensure the balances are accurate and reflect a true financial position for the organization.

5.      Financial Support and Facilitation

·        Writing cheques based on the financial back up documents and having these submitted to the payees of the cheques.

·        Business process continuity by working with Supply chain, Administration and IT in ensuring that operations of the firm are not interrupted because of failure to settle claims as they fall due.

·        Administering and Remitting of statutory deductions and ensuring that they are done on time to avoid penalties.

·        Enhancing a better working relationship between finance and suppliers to foster a good working relationship.

·        Filing Accounts documents and ensuring they are complete and easily accessible.

·        Any other duty not specifically stated above but will necessarily come within the framework of your operation shall be assigned to you from time to timeby the Accounts Manager

Qualifications: Education/Knowledge/Technical Skills and Experience

·        Bachelor’s Degree in Accounting & Finance or Bcom (Accounting Option) and CPA II or CPA(K) .

·        Professional technical skill desired (Sun System and Grants Management certification)

·        Knowledgeable on General Accepted Accounting Principles (GAAPS)

·        A minimum 3years of experience in a similar finance role or related field such as management Accountant.

·        Practical knowledge of financial systems and internal financial controls.

·        Proficiency in computerized accounting systems, preferably Sun System, Microsoft Office is preferred.

Other Competencies/Attributes:

·        Must be a committed Christian, able to stand above denominational diversities.

·        Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

·        Attend and participate/lead in daily devotions and weekly Chapel services.

·        Must adhere to set security standards

·        Ensure a gender perspective in the scope of work

Working Environment / Conditions:

·        Work environment:  Nairobi Office-based with OCCASSIONAL travel to the field

·        Travel:  10% Domestic/international travel is required.

·        On call:  Yes

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly indicating ‘Supply Chain Manager’ on the email subject.  All applications should be received by September 21st, 2014. Only shortlisted candidates will be contacted 

People and Culture Manager

World Vision International – Somalia Program

Email: recruitsomo@wvi.org

 

4. Supply chain Manager – Nairobi (with travel to the field) 

Reporting to the Finance and Support Services Director, the Supply Chain Manager will manage the function that comprises of procurement, logistics and warehousing. Plan and coordinate departmental affairs. Supervise staff, review supply chain processes and ensure compliance to supply chain management procedures. Supply Chain Manager is an integral part of the management team and specifically responsible for;

Major Responsibilities:

1.      Developing a procurement strategy that can be implemented across WV Somalia and all vendors to   effectively manage  procurement of Goods, Works and Services

  • Contributing to the development and implementation of WV Somalia business strategies through added value procurement and supply chain management
  • Enhance WV Somalia overall performance
  • Support the cost-effective and efficient use of funds that is so important for WV Somalia as grant funded programme and donors who are anxious to see ethical and good use of money.
  • Provide leadership and overall ownership in the development and implementation of assigned WV Somalia  sourcing and supply strategies
  • Develop effective relationships with key internal stakeholders to gain a detailed understanding of their main drivers & requirements 
  • Work closely with your stakeholders to provide support, guidance and cost effective solutions

2.      Development of Procurement Plans for each Financial Year.

  • Work with stakeholders to create procurement plans to improve demand forecasting to achieve    balanced demand with supply.
  • Deliver  procurement plan cost effectively, making significant savings
  • Develop sourcing strategies and execute contracts and framework agreements with      strategic suppliers on critical supplies making up 80% of spend.

3.      Creating and implementing best practice Supply Chain Management principles and process across all WV Somalia business divisions.

  • Develop approaches to ensure that the Supply Chain Management   function supports the achievement of the WV Somalia’s sources of competitive advantage.
  • Promoting the consideration of the consequences of decisions that impact on supply markets and creating a culture of innovative sourcing solutions.
  • Encouraging approaches to measure outcomes achieved through the implementation of category plans and instilling a culture of continuous improvement
  • Contributing to every procurement appraisal and decisions undertaken by internal stakeholders so that total costs of ownership can be minimised and the most profitable acquisition decisions be made.
  • Evaluating and applying an appropriate methodology using contemporary techniques to achieve improved category management/ strategic sourcing
  • Encouraging collaboration between procurement/ supply chain personnel with stakeholders to develop effective category plans
  • Developing and implementing appropriate sourcing strategies for logistical services                 and other bottleneck items
  • Promote the strategic application of supply chain management concepts and best practices to ensure the efficient, timely, accurate and cost effective management of the SCM function and delivery of the function's activities as the head of supply chain function.
  • Implement approved  Procurement policies and procedures

4.      Supplier rationalization, contract management and negotiation by Ensuring professional supplier/vendor management is applied across the supply base

  • Lead relevant negotiations for contracts and framework agreements and leverage total WV Somalia /regional spend.
  • Provide analysis of the supply base delivering savings and agreeing on  sourcing tools and processes
  • Coordinate the strategic sourcing initiative, review frame agreements, service level agreement and contracts.
  • Develop and maintain an approved supplier database and actively engage in relationship building with key suppliers.
  • Ensure supplier relationships are managed and highlight opportunities for continuous improvement
  • Evaluating the challenges faced by the WV Somalia and its supply chains taking actions to mitigate risks and to develop opportunities
  • Developing approaches to mitigate the impact of markets on supply chains and taking actions to exploit market opportunities
  • Evaluating the value added activities of the WV Somalia ’s supply chains and taking actions to increase value
  • Critically assessing the developments in strategy adopted by suppliers and advising
  • senior managers on the potential means of developing strategy

5.      Managing supplier compliance

  • Monitoring and evaluating developments in legal issues that affect sourcing decisions in supply chains and advising colleagues and strategic stakeholders on actions that can be taken to mitigate risks
  • Review contracts to ensure compliance with project requirements and to minimise risk. Act as an interface with legal and contracts groups to finalize terms and conditions where necessary
  • Contract Management to ensure on time delivery of goods, works and services as per terms and conditions of contract

6.      Governance in Procurement

·        Coordinate tender committee, share in the meetings, validate the approved contracts and suppliers, and participate in the tender sub - committee and provide general guidance in evaluation and selection of suppliers.

7.      Logistics

·        Develop and implement a formal logistics strategy

·        Obtain, produce, and distribute materials and products in the proper places and in the proper quantities.

·        Apply logistics with the movement of personnel, as well as the design and development, acquisition, storage, movement, distribution, maintenance, evacuation, and disposition of material.

  • Reach optimal efficiency and effectiveness when:

°        Transferring goods and services from suppliers to and from warehouses to the end users or consumers

°        Choosing shipping methods, considering the trade-offs between costs and benefits.

°        Applying the cross-docking technique when bringing items into a distribution center for immediate dispatch.

°        Dividing truckloads of homogeneous items into smaller, more appropriate quantities for use by break-bulk handling.

°         Consolidating several items into larger units for fewer handlings, for example placing items in boxes loaded and wrapped as a pallet by unitization packaging.

·        Ensure a process is in place to receive, store, and ship materials to and from suppliers or distribution locations by incorporating warehousing activities.

·        Ensure that warehouses are configured to have formal storage locations that identify the row, rack section, level, and shelf location, typically with an alphanumeric location bar code or label

  • Ensure inventory management controls are in place in all warehouses

8.      Supply Chain Performance and Supply Chain Metrics

  • Define key performance indicators for suppliers and consultancies and conduct market surveys
  • Use performance approved tools to track performance
  • Effectively link delivery and service with customer needs in the design process.
  • Evaluate contract responsiveness, negotiate changes to a contract, and ensure that contractors are compensated for products or services provided
  • Measure customer satisfaction and develop loyal customers by using performance metrics taken from the customer’s perspective, with criteria such as on-time delivery, perception of quality, percentage of complaints, and length of wait times.
  • Track savings

9.      Supply Chain Risk

  • Contribute to creating and maintaining of WV Risk Register
  • Identify SCM Risk based based audit risks and mitigation and proactively participate in risk MWRAPs
  • Ensure sustainable procurement to support accountability and transparency in supply chain management

10.   Project Management

·        Ensure that project goals and objectives are achieved while honoring the project constraints, typically scope, time, and budget.

·        Put in place a mechanism identifies the set of activities that use resources, such as money, people, materials, energy, space, provisions, communication, and motivation, to achieve the project goals and objectives.

11.   Process Improvement

·        Put in place a systematic approach to closing of process or system performance gaps through streamlining and cycle time reduction, and identify and eliminate causes of quality below specifications, process variation, and non-value-adding activities.

12.   Management Reports

·        Issue periodical management reports to both internal customers on activities of Supply Chain Management Function.

13.   SCM Staff Performance and Capacity Development

  • Conduct staff appraisals and monitor performance agreements through mentoring, coaching and monthly meeting
  • Creating, supporting and promoting a culture of personal accountability
  • Supporting the personal and professional development of individuals to enhance their performance

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Bachelor’s Degree in Business Administration, Purchasing and Supply or Social Sciences, Chartered Institute of Purchasing and Supply or any other recognized professional institute
  • Over 8 years’ experience in leading a Humanitarian Logistics and Supply Chain Department
  • Must be a member of Kenya Institute of Supply Management or any other recognized SCM professional bodies.
  • Experience in  Procurement, supplies, warehousing and Logistics
  • Ability to relate with internal and external customers
  • People Management and performance monitoring
  • Contract and Supplier Management
  • Logistics ,Transport, Distribution and Warehousing Management
  • Government and tax policies regarding procurement supplies
  • Planning and Analytical Skills
  • Leadership skills 

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.
  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
  • Must adhere to set security standards
  • Ensure a gender perspective in the scope of work
  • A proven track record of executive procurement
  • Must be a person of integrity and honest

•     Strong leadership skills

•     Strong stakeholder engagement and management

•     International procurement experience

·      A ‘can do’ attitude.

Preferred;

  • Cross Border Operations in a Relief organization
  • Negotiation and Conflict Resolution
  • Good Understanding of Humanitarian Industry
  • Financial Skills

Working Environment / Conditions:

  • Work environment:  Nairobi based with frequent travel to the field.
  • Travel:  Domestic/international travel is required.

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly indicating ‘Supply Chain Manager’ on the email subject.  All applications should be received by September 21st, 2014. Only shortlisted candidates will be contacted. 

People and Culture Manager

World Vision International – Somalia Program

Email: recruitsomo@wvi.org