Supply Chain Management Coordinator

Position:                           Supply Chain Management Coordinator

Location:                          Savannakhet Province

Opening date:                  October 8, 2014

Application deadline:      October 21, 2014

 Major Responsibilities:

·       As a provider of support services for WVL staff, the Admin Assistant supports WV Lao PDR’s strategic goal to bring change in the lives of children in Laos, particularly to increase the number of children and mothers that are healthy and well nourished; to increase the number of children that are well educated; to strengthen the ability of parents and caregivers to provide well for and protect their children.  Specific responsibilities include the following. Meet Basic Service Platform for assigned team

·       Track and update all Contract/Agreement with supplier/Sourcing supplier/contractor.

·       Follow up with all ADPs to ensure Procurement Plan Tool is completed on time.

·       Support ADPSs in Procurement activities and ensure all procurement activities follow Procurement Timeline.

·       Adhere to organizational goals, procedure and policies during the procurement process.

·       Follow up monthly procurement plan properly and ensuring ADP are getting procurement service in timely

·       Maintain the records of storage and report to concerned party regularly and etc to ensure the store room are safety and met to WVL standard and submit monthly report to SCM Department.

·       Coordinate the Bidding process Submit all PO to Supply Chain Department within 14 days.

·       Ensure all contract have complete Supplier Evaluation form before extension the contract.

·       Maintain and update the Contract Management Database.

·       Ensure all contact item lists with price are complete enter to Catalogue Template.

Education, knowledge and skills

·   High Diploma in Administration

·   Excellent time management skills; ability to organize and prioritize a variety of tasks

·   Good computer skills and writing skills

 ·   Demonstrated high level of attention to details, ability to spot discrepancies between multiple sources of documentation

 ·   Demonstrates customer service delivery model toward ADP staff.

 ·   Good interpersonal skills, ability to handle multiple tasks and prioritize work

 ·   Good oral and written communication skills in English and Lao

 ·   Knowledge of development work, including program logic, theory of change, and community empowerment

Experiences:

·   At least one year experience in office management or general services

·   Experience supporting development activities in NGO context

Interested candidates are invited to submit their application that includes a cover letter and comprehensive CV in English, including details of 3 professional referees. Applicants should state which position (s) they are interested in Please send your application to World Vision Lao PDR, Box 312, Vientiane or Tel: 021 452 100 or 020 22220981. Email address: Siriphone_niradsay@wvi.org

All applications will be treated confidentially and only short-listed candidates will be notified.