Jobs

Location

Kampala
Uganda


“Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so”

 

EXCITING CAREER OPPORTUNITIES

World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. Motivated by Christian faith, World Vision serves all people, regardless of their religion, ethnicity or gender. We currently work in 41 Districts in Uganda.

 

World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. We are now seeking for qualified persons willing to share in our vision to join the team in the following positions.

 (Please note that the jobs are open to Ugandan Nationals Only)

 

Position:         Food Resource Manager

Reports to:     Response Manager

Duty station:             Adjumani

Purpose of the position: To provide technical and direct management oversight of the food aid program in Adjumani and Arua to ensure quality food programming, systems and procedures and accountability within the framework of World Vision and donor standards and guidelines.

Major responsibilities

Management Supervision

·         Provide overall guidance and direction to the program team.

·     Represent World Vision (WV) in the Operations meetings with the  donor

·      Provide report/feedback to WV management on the progress of West Nile Food Program and to the donor.

·      Ensure that all food distribution and related activities are aligned to the World Vision food resources manual and donor requirements and guidelines.

·     Ensure submission of reports (narrative and invoices) are done on timely manner

·     Develop and implement staff capacity building plan for the food aid project staff to meet established standards through on the job training, workshops, conferences and any other appropriate methods.

·     Network and liaise with donors and food programming stakeholders for the acquisition of resources and to nurture partnerships and represent the organization in coordination meetings on matters related to food aid programming in West Nile region

Commodity Logistics and Management

·    Work with the donor logistics team to develop a comprehensive operating plan for the commodities management  including but not limited to receipts and dispatch schedules; logistics planning; preparingagreements related to food commodities management etc.

·    Put in place a mechanism for monitoring receipts of food commodities and ensure WV logistics and warehouse staff are ready to receive food at primary warehouse in Adjumani and Arua;

·    Ensure appropriate loss claims are filed for shortages/damages realized.

·    Maintain a comprehensive commodity tracking system that ensures all commodities in WV custody are properly tracked and accounted for.

·   Regularly conduct monitoring visits in all commodity handling hubs to review the stock availability/requirements; monitor stock movements from the warehouses in Adjumani / Arua to final distribution points and ensure smooth flow of commodities and distribution process.

·   Ensure implementation of cost savings measures, and adherence to procurement policies.

·   Coordinate with Logistics Officer in managing the WV owned vehicle fleet ensuring the vehicles timely maintenance and adherence to WVI vehicle usage policies.

Reporting

·         Coordinate with Design Monitoring & Evaluation officers to collect information pertaining to program implementation.

·         Prepare weekly and monthly progress reports showing progress of the project, challenges and lesson learned.

·         Prepare quarterly and annual activity reports showing WV progress towards targets and achievements for the year; challenges, lesson learned and success stories.

·         Ensure all reports are submitted to WVU technical teams, Food Programming Management Group (FPMG)  and to the donor.

Knowledge, Skills and Abilities

·         Bachelors Degree in Business Administration, Economic Development, Social Science or in other related field.

·         Extensive exposure to food aid programs management (minimum 5 years) preferably with international experience.

·         Adequate knowledge and experience in food aid programs and donors standards appropriate to the management of the food programs.

·         Knowledge of the Sphere standards, Code of Conduct for Red Cross/ Red crescent, Humanitarian Accountability Partnerships (HAP) and other international humanitarian standards

·         Extensive experience in supervising staff and conducting capacity building workshops. 

·         In depth working Knowledge of computer software like Commodity Tracking System (CTS), Excel etc

·         Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies

·         Must be willing to travel and a flexible approach to living conditions. 

  • Must be a committed Christian, able to stand above denominational diversities.

 

Position:         Commodity Officer (2 positions)

Reports to:     Food Resource Manager

Duty station:             Adjumani and Arua

Purpose of the position:  To provide technical and direct management oversight of the food aid program at the district level to ensure quality food programming, systems and procedures and accountability within the framework of World Vision and the donor standards and guidelines.

Major responsibilities:

Food Aid Programming

  • Provide management supervision and oversight for the food aid program and track food aid programming budget and assets at the district level.
  • Collaborate and coordinate with other  technical staff in areas of food programming research, impact learning, innovative programming and partnerships as well as the dissemination of major food programming issues, new ideas and trends, advocacy and the optimization of food programming for both relief and development need in the in West Nile region.
  • Develop monitoring plan for all food aid in the district and ensure that regular and rigorous monitoring takes place during implementation. Track major trends and findings and take action to ensure project objectives are accomplishments.

 

 

Supervision of field operation

  • Provide technical oversight through periodic visits to monitor and review all aspects of the food programming and systems as well as to provide appropriate feedback and recommendations
  • Management of the entire process of distribution planning, food dispatch from the warehouse to the Food Distribution Point(FDP) , receipt of food at the FDP, distribution, returns and accounting of losses.
  • Conduct un-scheduled and scheduled field visit to observe distribution and check compliance with set standards.
  • Ensure that proper food handling and accountability systems are in place including the maintenance of all required records, documentation and installation and operation of Commodity Tracking System (CTS) at the district level.
  • Oversee CTS installation and operationalization at the district level and put in place proper systems and schedules for review of documents and reports with a view to ensure compliance with World Vision and donor standards and guidelines.
  • Ensure beneficiary list tally with all supporting documentation (Waybill, Tracking Inspection Report (TIR), Unloading tally sheet, Distribution Centre Visit Report (DCVR) & Certificate of food receipt and distribution).

Commodity Reporting

·         Prepare monthly and quarterly narrative reports as per the agreed scheduled with the Donor and National Office.

Management of invoicing process

·         Ensure all invoices plus corresponding backups are submitted to the field donor office in Gulu within the agreed timeline.

Staff management

·         Develop and implement a staff capacity building plan on areas of commodity management, food distribution, and nutrition and hygiene sensitization in order to meet established standards through on the job training, reflections and any other appropriate and cost effective methods.

·         Coordination and networking

·         Organize staff meeting to discuss project implementation as well as challenges and success. ·         Participate in monthly management meetings.·         Participate in district coordination meetings with donor and other stakeholders.

Knowledge, Skills and Abilities

·         A Bachelor’s degree in social sciences or development.

·         3-5 years past experience, preferable with a busy NGO or UN agency, in food commodities handling tracking and accounting.

·         Prior experience with Commodity Tracking System and or UN World Food Programme (WFP) Compass system is an added advantage.

·         Knowledge of WFP regulations pertaining to relief food commodities tracking accounting and reporting.

  • Self starter, who can accomplish the task with minimal or no supervision. He/she should be able to manage a team of staff as well as cooperate with other units.
  • He/she must be keen on details and well organized individual.
  • Must be a committed Christian, able to stand above denominational diversities.

 

 Position:         Warehouse Officer (3 positions)

Reports to:     Food Resource Manager

Duty station:             Adjumani and Arua

Purpose of the position: To ensure proper and safe custody (storage) of all food and non-food commodities entrusted to the care of WV by the donor and documentation of commodity transactions in the warehouse in compliance with FPMG and donor guidelines.

Major Responsibilities:

Commodity Management

·         Ensure that all commodities arriving at the warehouse and leaving the warehouse are properly accounted for.

·         Supervise loading and off-loading of the commodities; make sure it is properly undertaken.

·         Maintain good warehousing standards.

·         Keep daily records of warehouse movement (commodities received and dispatched including the destinations).

·         Ensure commodities shall never leave the warehouse without prior approval of the Food Resource Manager or his/her designee.

·         Ensure loading of Commodities shall only take place after receiving a loading authorization from the Food Resource Manager or his/her designee.

·         Ensure all commodities that leave the warehouse are accompanied by a waybill or a delivery note.

Warehouse management

·         Ensure warehouse is clean, dry and free from rodents/pests.

·         Ensure the warehouse has adequate equipments and supplies.

·         Ensure that a warehouse layout and floor plan are in place and being followed.

·         Ensure correct procedures for determining unfit commodities is followed.

Capacity building of warehouse staff

·         Work with the Commodity Officer to provide training on warehouse management and control and documentation for the warehouse and field staff at district level.

Supervision of warehouse staff

·         Supervise the Warehouse Tally Clerks working in the respective warehouse.

·         Supervise the Warehouse Guards working in the respective warehouse.

·         Supervise the truck drivers in the process of loading and offloading commodities

Reporting

·         Timely submission of  warehouse reports

·         Prepare monthly Commodity Receipt Summary, Truck Inspection Reports, Dispatch summary, Loss Status Reports and Physical Inventory Reports at the end of every month.

Knowledge and skills:

Bachelor Degree in stores management, procurement, business administration or related disciplines from a recognized University

·         Knowledge of warehousing, transport, shipping and practical freight forwarding.

·         Three years experience preferable with a busy NOG or UN agency, in food commodities handling tracking and accounting.

·         Prior experience with WV CTS system and or UN WFP Compass system is an added advantage.

·         Knowledge of WFP regulations pertaining to relief food commodities tracking accounting and reporting.

  • This position requires a person who is self starter, who can accomplish the task with minimal or no supervision. He/she should be able to manage a team of staff as well as cooperate with other units. He/she must be keen on details and well organized individual.

·         Must be a committed Christian, able to stand above denominational diversities.

 

Position:         Commodity Accounting and Reporting (CARO) Officer (2 positions)

Reports to:     Food Resource Manager

Duty station:             Adjumani

Purpose of the position: To provide management supervision of the CTS data entry and reporting in the respective districts and ensure CTS Assistants generate accurate CTS reports. Also ensure compliance with FPMG and Donors requirement regarding commodity tracking, accounting and reporting for all food aid donations given to WV Uganda West Nile.

Key Responsibilities

Commodity Reporting and Accounting

·         Supervise CTS Assistants in the process of data entry and generation of individual site reports.

·         Ensure data is captured based on specific project numbers as indicated in WV PBAS number.

·         Receive CTS data replication/data consolidation from all food aid project sites and generate WV Uganda Consolidated CTS Reports based on Project Number.

·         Submit Consolidate CTS Report to Food Resource Manager for review and submission to FPMG and the donor

·         Collect and archive all CTS report and backup files according to the agreed filing system.

Review of Field and CTS Reports

·         Review all CTS reports from all the different food aid project sites to ensure that they tally with the beneficiary distribution list, and all the supporting documentation and reports (DCVR, TIR, Waybills, Food Monitors report, Loss reports etc) generated by field staff.

·         Ensure all Losses, return to store, excess etc have been properly accounted for in the original field reports and in the CTS system.

·         In case of errors in any documentation ensure that a sick waybill form is generated to explain the error.

·         Conduct thorough checks of all field document and reports ensure that they are accurate and completely filled.

·         Ensure all filed documents and reports have been signed by the person who generated them and reviewed and approved by the next level supervisors.

Generation of food aid project Commodity Summary Statement (CSS) and invoices CSS

·         Prepare CSS reflecting actual quantities of food handled (food distributed) by WV Uganda specific food aid project(s) during the month.

·         Review CSS and ensure that they tally with the CSR and RSR for each given month and project.

·         Submit CSS to WV and WFP Sub-Office logistic staff for approval.

·         Hand over the signed CSS to the CTS Coordinator for posting to the food data base by 15th of every month.

Invoices

·         Prepare invoices reflecting actual quantities of food handled (food distributed) by WV Uganda specific food aid project(s) during the month.

·         Review Invoice and ensure that they tally with the CSR and RSR for each given month and project.

·         Submit Invoice to WV and WFP Sub-Office staff for approval.

 

Knowledge, Skills and Abilities

·         Bachelor Degree in Computer Sciences, Accounting or Statistics. Knowledge of warehousing, transport, shipping and practical freight forwarding.

·         Past experience preferable with a busy NGO or UN agency, in food commodities handling tracking and accounting. Prior experience with WV CTS system and or UN WFP Compass system is an added advantage.

·         Knowledge of major regulations pertaining to relief food commodities tracking accounting and reporting.

·         This position requires a person who is self starter, who can accomplish the task with minimal or no supervision. He/she should be able to manage a team of staff as well as cooperate with other units. He/she must be keen on details and well organized individual.

·         Mature Christian, able to stand above denominational diversities.

 

Position:         Grant Accountant

Report to:      Food Resource  Manager and Regional Finance Officer

Location:        Adjumani

Purpose of the Role: To provide technical financial support to the food aid project and field office in accordance with World Vision accounting policies and procedures and the acceptable International Financial Accounting standards.

Key Responsibilities

·         Prepare and review financial vouchers, and allocate costs to all cost centres relating to key financial transactions.

·         Carry out daily payments of cash and cheques to the respective payees and make weekly and monthly reviews as per the budget and donor requirements

·         Prepare and up-date all necessary books of accounts and ledgers and cash flow forecasts in line with WVU financial manual.

·         Carry out Bank / Project Financial dealings which involve cash withdrawals, deposits, Statements and transfers to Community Based organizations in accordance to WVU and the Donor requirements.

·         Prepare monthly project funding requests, funding reconciliation and bank reconciliation statements for the project accounts in line with WV Financial Manual policies and guidelines.

·         Prepare, implement and monitor a consolidated and Sub-cost Annual Project Budget and annual financial reports in accordance with WV Financial policies and guidelines and USAID Grants requirements.

Knowledge, Skills and Abilities

·         A University Degree in Business Administration, Commerce or Financial Management with a major in Accounting

·         Full or part qualification in A.C.C.A, CPA or CIMA or equivalent is equivalent.

·         A minimum of three years’ post qualification experience with an International Non Government Organisation

·         Experience in sub grant accounting and monitoring of partner books of accounts.

·         Extensive Computer knowledge in Microsoft Excel, Word, PowerPoint, SUN Accounting and Access is required.

·         Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.

·         Must have ability to communicate clearly and concisely both in writing and orally.

·         Must have good interpersonal skills.

 

Position:         Assistant Accountant (1 position)

Report to:      Grant Accountant

Location:        Arua Field Office

Purpose of the position:

To guarantee that the day-to-day financial transactions are carried out within the laid down World Vision Financial policies and procedures that ensure proper financial stewardship and safeguard project resources and assets entrusted by World Vision.

 

Major Responsibilities

  • Prepare and review accounting transactions or source documents in line with WVU financial guidelines and manual.
  • Verify all expenses and receipts are allocated to their cost centers accounts in line with WVU policies and procedures.
  • Review Cash Operation balances, make recommendations to management and pay out cash to the respective payees
  • Prepare documents of original entry relating to key financial transactions like Cash Disbursement Voucher, Journal Vouchers and Deposit Vouchers
  • Liaise with the bank on issues relating to Project Financial Dealings like cash withdrawals, deposits, and bank statement and ascertain cash balances at bank

Knowledge and skills:

·         Must have a Bachelors Degree (Bcom or BBA – Finance or accounting option)

·         Knowledge of accounting theory and financial analysis is required.

·         Requires good computer skills and knowledge of accounting systems such as SUN System and Microsoft Excel

·         Good communication (speaking and writing) skills in English.

·         Must be willing to travel frequently and stay at the duty station.

 

Position:         Driver (4 positions)

Report to:      Response Manager

Location:        Adjumani and Arua

               

Purpose of the position:

To drive authorized passengers, transport goods and services (information) and check the mechanical condition of the World Vision vehicle regularly and act accordingly in line with World Vision policies.

Major Responsibilities

·         Drive World Vision vehicles/authorized passengers to specified destinations as approved by the supervisor in line with World Vision vehicle usage policy.

·         Deliver packages, goods and mails and any other information to specified people, places and offices in line with World Vision policies.

·         Check the vehicle status/condition e.g. engine oil, water, nuts, battery water, license, Third Party Insurance, brakes, tyre pressure etc prior to any journey and carry out regular vehicle repairs e.g. correcting hard start, tightening bolts and nuts, topping up battery water, etc in line with World Vision policy.

·         Monitor the security of vehicle, authorized passengers and luggage in line with the vehicle policy.

·         Report all major and minor damages and accidents on the vehicle at hand to the supervisor in line with World Vision vehicle policies

·         Prepare and submit vehicle monthly reports in line with the World Vision Vehicle Policy

Knowledge and skills:

·         At least Advanced Level Certificate of Education with a credit in English at O Level 

·         A certificate in automobile mechanics is an added advantage.

·         A certificate in Defensive driving from an established driving school/firm is an added advantage.

·         Experience in driving, with clean driving record of not less than 3 years, preferably with an INGO in West Nile or northern Uganda

·         Possession of two or more Classes of driving permit is preferred; DL, CM and CH classes are preferred.   

·         Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources.

  

 

Position:          Program Manager

Reports to:       Regional Operations Manager

Duty station:    Kamwenge District

Purpose of the position:

To provide leadership and management of WVU programmes (Area Development Programmes (ADPs) and grant projects) in Kamwenge Cluster the development of programme and project designs and plans, capacity building and facilitate implementation of ADP and grant interventions in a manner that empower communities, children and local institutions in the ADP and Grant Project Area in line with WVU strategic direction, ministry integration and performance standards.

 

Key roles and responsibilities:

 

Leadership and supervision of teams and individual staff

·         Manage, supervise and build the capacity of programme staff  (ADPs and grant projects) in quality programme development, management and implementation:

·         Management and coordination of programmes and staffing.

·         Capacity building of staff (trainings and coaching sessions of teams and individual staff in organization programming, performance management and implementation.

·         Team and individual staff performance management.

·         Coaching, mentoring and counseling sessions for all staff.

·         Guidance to program staff in planning and monitoring detailed implementation plans and Setting and managing staffing targets and priorities.

·         Scale up staff spiritual nurture.

·         Plan and effect reflection and learning events.

 

Operations planning and implementation:

Coordinate, guide and facilitate operational planning and implementation of integrated development programmes and projects in the programme area:

·         Support the roll out of organizational strategic directions, guidelines, tools, models and frameworks

·         Develop ADP and grants designs, annual plans.

·         Lead the process of baselines, evaluations and planning.

·         Manage the translation of plans into operations and monitor their implementation.

·         Support and guide staff in developing of work plans.

·         Mentor staff in translating organization expectations into designs, plans and M&E processes.

·         Monitoring and supervise of timely and quality implementation of ADPs and grant project annual plans and targets.

·         Lead in identification and documenting of community needs and fundable ideas.

·         Develop small PNSF proposals for resource mobilization.

Programme monitoring and reporting:

·         Facilitate effective monitoring, evaluation, documentation and reporting  in line with agreed organisational targets and standards:

·         Establishment of functioning programme level M&E system and utilization of the information from the M&E database; and contribute M&E data to the National Office integrated M&E database as per agreed schedule.

·         Manage ADP and grant projects information and documentation processes, and ensure effective communication of the program/project results.

·         Provide monthly reports (progress against planned activities, expense against estimated budget, etc) of program and grant project activities to the Regional Operations Manager as per agreed schedule.

·         Prepare semi-annual and annual reports of program and grants activities (progress against delivery of outputs and achievement of outcomes, etc) to the Support Office/donors and to National Office as per agreed schedule.

·         Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting

·         Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.

·         Lead in sharing of M&E findings at district level through district level meetings and forums.

·         Quality and timely delivery of assessments, designs and plans by field programmes.

·         Quality and timely bi-annual and annual reports.

Partnering and Collaborations

·         Build, maintain and effectively manage strategic partnerships and collaborations at the programme level:

·         Effective representation and participation of the WVU programmes in relevant District committees such as District Technical Planning Committee.

·         WVU programme staff  are represented and participates actively in the different relevant events organized by partners and stakeholders including district celebrations and events like farmers day, World AIDS day and others.

·         Facilitate staff capacity enhancement on aspects of partnering, collaboration and networking.

·         Facilitate effective management of sub-granting to the different implementing partners.

·         Facilitate periodic mapping and updating of the partners database at the programme level.

·         Ensure partner review and reflection events are held on a periodic basis.

Advocacy, Networking and influencing

·         Guide and spearhead District level advocacy and justice for children in areas of children’s wellbeing, rights and protection.

·         Identify and guide  local level advocacy engagements.

·         Build strategic networks, coalitions and alliances on key advocacy issues.

·         Develop a data base of strategic networks and partnerships for advocacy.

·         Advocacy and justice for children integrated in programme and project operations and plans.

·         Link local level advocacy engagements with national policy processes.

·         Develop strategies for collaborations within the district.

·         Document lessons and learning’s from advocacy engagements

Sponsorship Management

·         Effective management of child sponsorship operations and performance

·         Lead in sharing, understanding and adherence to standards.

·         Management of SOIs in line with sponsorship standards.

·         Implementation of child monitoring in line with monitoring standards.

·         Ensure that sponsorship  business processes are operational in the programme

·         Oversight support to programmes on use of sponsorship data to inform evidence-based programming.

·         Guide and support the development programme level business processes.

·         Monitor and oversight support in management of sponsorship performance in compliance with partnership standards.

Child Protection

·         Ensure compliance to child protection policy in all programmes (background checks, protocols, audit recommendations, child protection in sponsorship etc)

·         Support and lobby the Local Government to ensure functionality of child protection structures and systems at all levels (formal and informal)

·         Facilitate specialists to support in mainstreaming and integration of child protection into all programmes

·         Facilitate children to participate in all programme processes and interventions

·         Support staff and community structures in ensuring appropriate allegation and case management geared towards justice for children

·         Support staff and specialists to document, publish and share learnings regarding child protection

·         Support staff to conduct research and engage in advocacy against child rights violations

·         Ensure capacity building for staff and stakeholders for effective child protection programming

Financial/ Budgeting and Assets Management

·         Budgeting – Annual planning and budgeting for all programmes and projects in line with planning and budgeting guidelines and timelines

·         Budget management – Programme and project budget expenditure are within the planned time frame and approved budgets.

·         Monitor and manage over or under spending in a timely manner in line with standards.

·         Financial management - Financial management and accountability in line with policy guidelines.

·         Risk management – Monitor and address or report any risks  to management.

·         Asset management - manages assets in the programmes in line with assets and other policy and set guidelines.

Knowledge, Skills and Abilities

·         Must have a university degree in development studies or related field. 

·         Post graduate qualification in a development field is an asset

·         Must have at least 5 years’ experience in community development.

·         Must have good analytical and problem solving skills. 

·         Excellent command of the English language, both written and spoken.

·         Knowledge of financial and human resource management.

·         Must be able to communicate in a cross-cultural environment.

 

Title:                            Child Sponsorship Systems Assistant

Location:                     Kakindo, Kibaale District

Reporting To: Program Manager

Purpose of the position:

  • Effectively manage child data/information and sponsorship systems in order to support child sponsorship operations and programming in the programme/ADP.
  • Monitor the security and risk management with regard to child information and sponsorship systems. This includes backup of child information/data, production of data backup logs; and physical, logical and soft/hardware security.
  • Effect sponsorship data quality assurance measures in relation with management of child information and sponsorship systems.
  • Entry of child sponsorship data/information and SO communications (queries, GN, mails, child monitoring information, etc) through manual entry, scanning forms, editing, verifying, validating and loading child information to STEP and SD systems.
  • Production of all system reports such as STEP1 management, Child Correspondence Forms, Detailed Correspondence report and export of Validation forms for the ADP.
  • Read and create all diskettes for the ADP and regular update of the Diskettes tracking template
  • Perform SD business processes such as printing out variance reports, Child Status Reports, Project reports, etc.
  • Resolve to-do list items and update the Child Sponsorship Facilitator on unresolved to-do list items for management actions.
  • Security of sponsorship data, systems resources and sponsor addresses
  • Carry out STEP decentralized business processes at the ADP on annual reconciliations, setting of APR, Christmas Cards, integration, etc on a daily, weekly, monthly basis as applicable.

 

 

Knowledge, Skills and Abilities required

·         Bachelors degree in Information Systems, Information Technology, Business Computing  with experience in networking, information systems, and databases. 

  • Other qualifications in networking, information systems, and databases will be an added advantage.
  • At least 3 years of broad experience in child sponsorship operations

 

Title:                            Child Sponsorship Development Assistant

Location:                     Nabisweera, Nakasongola and Kiryanga, Kibaale District.

Reporting to:               Community Development Facilitator

 

Purpose of the position:

To implement field level programmatic activities and sponsorship performance in line with targets and partnership standards in a manner that contributes to sustained and improved child wellbeing.

Main responsibilities:

Project implementation and reporting

·         Participate in planning and budgeting, preparation of work plans, implementation of planned activities and monitoring/ reporting of progress.

·         Facilitate and monitor the implementation of planned activities and community level engagements.

·         Mobilize and facilitate the engagements of stakeholders during planning and development meetings, workshops and other fora.

·         Identify local level partners and support and facilitate the partners in the implementation of planned activities.

·         Facilitate stakeholders and partners in supervision and monitoring of programmatic activities.

·         Support the collection and documentation of impact and success stories.

Community engagement and advocacy

·         Innovatively support communities including RC households to participate and benefit from the programme development. 

·         Sensitize community on sponsorship (RC guardians, community leaders and other community members) and facilitate participation in the sponsorship management project.

·         Train the children committees in the respective parishes in advocating for their wellbeing.

·         Support and facilitate the children committees to plan for and hold meetings at all levels (School, parish and sub county) on a regular basis and document findings

·         Support the children committees to conduct outreaches within their villages/parishes and sub counties

·         Mobilize and facilitate active participation of children and their communities in planning, monitoring and implementation of community development initiatives.

·         Build the capacity of children, families and community to collectively engage local leaders on identified issues.

·         Follow-up on commitments by leaders on improvement of the wellbeing of children.

·         Mobilize communities to participate in annual children care and protection days – such as the Day of African child.

Management of sponsorship performance 

·         Monitoring of RC in line with partnership standards.

·         Ensure RC records and files are well managed and stored securely.

·         Support RCs to correspond with sponsors in a timely manner.

·         Facilitate processing of all special mails; Christmas cards, Spontaneous letters, APR, introductory letters within partnership standard..

·         Support management of Support Office Queries, Gift Notifications, mails, and file copies of correspondences in children’s files.

·         Conduct and produce quality periodic mailings (APR and Christmas Cards).

·         Mobilize and support RC families to adequately prepare for and manage sponsor visits.

Monitoring of Registered Children

·         RC monitoring and follow up of the child wellbeing in accordance to the minimum programming standard (once every 90 days).

·         Support development  and implement integrated  monitoring plan in assigned area with ADP stakeholders

·         Analyze and follow up critical RCs findings (especially RCs with challenges).

·         Compile monitoring reports for management action.

·         Hold monthly / quarterly meetings with Child Monitors and guardians/parents and child protection committees to address findings from monitoring.

·         Work with CDF to identify, train monitors and partners.

·         Provide information on support and benefit of RC to the CSDF and SDA to enable entry in STEP

Child Protection and Wellbeing

·         Monitor the wellbeing and child abuse cases and report any incidents in line with child protection policy and guidelines.

·         Work with local leaders to protect children from child violations and abuses

·         Sensitize children including RCs, guardians/parents and other stakeholders about children’s rights and responsibilities.

Qualifications:  Education/Knowledge/Technical Skills and Experience

·         Minimum of a Bachelor Degree in Development Studies, Social Sciences, Agriculture, Entrepreneurship or Education from a recognized Institution of higher learning. A post Graduate qualification in a relevant field is an added advantage.

  • At least one year of experience in Development work attained from an International NGO, with sound understanding of community based programming.
  • You must be able to ride a Motor Cycle with a clean riders permit-class A
  • You must be able to communicate in the local language of the programme area

·         Strong experience in documentation and evidence based/impact reporting

·         Ability to work in a team to achieve excellence in execution, committed, accountable and passionate about the work we do.

  • Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.
  • Track record demonstrating high integrity, reliable and dependable
  • Networking and influencing skills

  • Ability to work with minimal supervision

 

**Please note that in addition to the Knowledge, skills and abilities stated for the  roles above, all applicants must be mature and committed Christians, able to demonstrate an active involvement with their faith and also able to appreciate and stand above denominational diversities.

 

How to apply: Please submit your application and complete Curriculum Vitae, via email to wvujobs@wvi.org.

Address your application to the People and Culture Specialist (Recruitment) and do indicate the post title of the job you are applying for in the subject line.

 

Deadline for receiving applications is: 24th September, 2014. Only short listed candidates will be contacted.

 

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Position:          Chief of Party-OVC

Reports to:      National Director

Duty Station:   Kampala

Purpose of the position: 

The Chief of Party will have overall responsibility for coordination of all project activities, technical leadership and administrative oversight of the program and serve as the principal institutional liaison to USAID. S/he will manage a

Team of senior staff and sub-partners and ensure quality, timeliness, and efficiency of all products and activities generated under the project.

Major Responsibilities

Grant Implementation

  • Ensure program strategic objectives and results are fully accomplished and meet expected technical quality standards.
  • Oversee project’ work, ensuring all program goals are met through proper design, staffing, and implementation.
  • Direct the work of local staff and short-term advisors providing supervision, training and performance management

Staff supervision and management:

  • Supervise a team of senior level National and International staff with skills across a diverse set of technical OVC program areas.
  • Develop and maintain an adequate human resource plan consistent with WV policies, donor requirements and local laws and ensure proper technical capacity of staff to manage the project work
  • Ensure competent and motivated staff are hired and retained
  • Conduct periodic reviews of staff performance in line with WV’s performance management system
  • Mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork.

Budget Management:

  • Lead the development of financial and administrative policies and procedures to ensure smooth running of the grant and compliance to Generally Accepted Accounting Principles, WVI finance policies, and government and other donor regulations.
  • Approve program expenditures, budget adjustments, and sign off  cost modification requests to donors

<!--[if !supportLists]-->·       <!--[endif]-->Ensure that appropriate financial systems and controls are in place to avoid significant audit risk ratings, both at the National Office (NO) and project levels.

<!--[if !supportLists]-->·       <!--[endif]-->Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.

<!--[if !supportLists]-->·       <!--[endif]-->Ensure grant/project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations

Leadership Management

  • Participate in the NO senior management/ Leadership team meetings and represent OVC Grant interests
  • Ensure implementation of new partnership initiatives involving OVC

Donor Relations

  • Represent the WASH project and World Vision to USAID, Government of Uganda, UN agencies, implementing and technical partners and other appropriate bodies.
  • Represent WV at relevant meetings with the Government of Uganda and USAID counterparts to provide updates on project progress and communicate challenges of the program implementation.

Reporting and Documentation

<!--[if !supportLists]-->·       <!--[endif]-->Timely submit quality financial and management reports to donors.

<!--[if !supportLists]-->·       <!--[endif]-->Document and disseminate at various fora  project best practices and success stories

Qualifications:  Education/Knowledge/Technical Skills and Experience

<!--[if !supportLists]-->·       <!--[endif]-->Masters Degree or higher in international development, business administration, Social sciences, Public Health, or a closely related field

<!--[if !supportLists]-->·       <!--[endif]-->A minimum of 10 years or more of progressively increasing responsibility in overseas international management experience, preferably in administering USAID programming. At least five years must have been spent as a Chief of Party of Deputy Chief of Party.

<!--[if !supportLists]-->·       <!--[endif]-->Two years of experience living or working in a developing country is required; experience living and working in Uganda is preferred.

<!--[if !supportLists]-->·       <!--[endif]-->Strong leadership qualities and depth and breadth of technical and management expertise, as demonstrated by at least ten years of experience in designing, implementing and managing large and complex projects involving multiple partners

<!--[if !supportLists]-->·       <!--[endif]-->Management experience with a USG cooperative agreement preferred.

<!--[if !supportLists]-->·       <!--[endif]-->Experience with child welfare and protection programs, systems strengthening, capacity building, economic strengthening, service delivery, quality improvement or policy development is required.

<!--[if !supportLists]-->·       <!--[endif]-->Demonstrated international credibility as a leader on matters of the social service sector in developing countries; experience working in East Africa is preferred.

<!--[if !supportLists]-->·       <!--[endif]-->Experience interacting with government agencies, host country governments and counterparts, and international donor agencies.

<!--[if !supportLists]-->·       <!--[endif]-->Strong interpersonal, writing and oral presentation skills in English

Position:          Deputy Chief of Party

Reports to:      Chief of Party

Duty station:    Kampala

Purpose of the position:

The proposed Deputy Chief of Party will be responsible for technical leadership of the program and manage a team of senior staff and sub-partners and ensure quality, timeliness, and efficiency of all products and activities generated under the project.

Major Responsibilities

Grant Implementation

  • Providing technical oversight, strategic direction and ensure appropriate support for the implementation of program activities;
  • Provide leadership and oversight of quality improvement and quality assurance activities implemented by the program;
  • Ensure daily operations of overall program implementation activities are on schedule and that reports, new plans and budgets are prepared with sufficient lead time to secure the necessary approvals.
  • Ensure program strategic objectives and results are fully accomplished and meet expected technical quality standards.
  • Oversee project’ work, ensuring all program goals are met through proper design, staffing, and implementation.
  • Direct the work of local staff and short-term advisors providing supervision, training and performance management

Staff supervision and management:

  • Work closely with the Chief of Party (COP) to provide technical and administrative support in all aspects of the project and carry out any duties that may be assigned by the COP.
  • Directly provide supervision, training and evaluate performance of technical staff
  • Supervise a team of senior level National and International staff with skills across a diverse set of technical OVC program areas.
  • Develop and maintain an adequate human resource plan consistent with WV policies, donor requirements and local laws and ensure timely project staffing  proper technical capacity of staff to manage the project work
  • Ensure competent and motivated staff are hired and retained
  • Conduct periodic reviews of staff performance in line with WV’s performance management system

<!--[if !supportLists]-->·       <!--[endif]-->Mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork.

Budget Management:

<!--[if !supportLists]-->·       <!--[endif]-->Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.

<!--[if !supportLists]-->·       <!--[endif]-->Ensure grant/project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations

Leadership Management

  • Oversee and represent the project in the absence of the COP when need and/or when COP is absent.
  • Ensure implementation of new partnership initiatives involving OVC

Donor Relations

<!--[if !supportLists]-->·       <!--[endif]-->Under direction of COP, Represent the WASH project and World Vision to USAID, Government of Uganda, UN agencies, implementing and technical partners and other appropriate bodies.

Reporting and Documentation

  • Account to the COP on the delivery of strategic program objectives, with regular reporting on a monthly, quarterly and annual basis.

<!--[if !supportLists]-->·       <!--[endif]-->Steer the documentation and sharing of knowledge and emerging practices from the program internally and externally with other stakeholders

Qualifications:  Education/Knowledge/Technical Skills and Experience

  • Masters Degree or higher in International Development, Social Sciences, Public Health, or a closely related field is required
  • Minimum of five years of experience living or working in a developing country is desirable; experience living and working in Uganda is preferred.
  • Experienced in addressing challenges faced by children affected by HIV or otherwise living in adverse circumstances
  • At least five years of experience designing, implementing and managing large and complex projects involving multiple partners, in/for developing countries; experience in Uganda is preferred.
  • Experience with child welfare and protection programs, systems strengthening, capacity building, economic strengthening, service delivery, quality improvement or policy development is required.
  • Experience with programming to address gender concerns and programming for very young children and adolescents/youth required.
  • Strong interpersonal, writing and oral presentation skills in English 
  •  
  •  
  •  
  • Position:          Finance and Operations Director-OVC

Reports to:      Chief of Party

Duty station:    Kampala

Purpose of the position:

To oversee all financial and operational matters within the project, including managing financial systems, generating financial reports, tracking expenses, administering sub-awards, managing finance and operational issues and staff at National and supporting staff in field/district offices.

Major Responsibilities

Budgeting/Management/Commitments/Reporting:

  • Advise the project on resource integration options to meet financial requirements of the Grant
  • Lead the implementation of the Project operating budget, monitor actual performance and develop project projections.
  • Review and/or generate financial reports for compliance with Grant and donor requirements
  • Analyze spending trends and provide feedback and analysis to team leaders on areas with significant over- or under spending and lead improvement processes.
  • Prepare financial plans, proposal budgets, amendments, and extensions for the life of an award up to and including close-out.
  • Prepare close-out documentation at the end of funding cycles in compliance with donor regulations.

Audit/Compliance/Risk management:

  • Ensure that appropriate financial systems and controls are in place to avoid significant audit risk ratings for the Project.

<!--[if !supportLists]-->·       <!--[endif]-->Plan for and facilitate World Vision internal audits, donor and statutory external audits.

  • Address all donor, government and World Vision International audit issues.
  • Build capacity of the Project team on grants management, general accounting, internal controls and administrative systems in interpreting regulations to ensure compliance.

Policy/Procedure Development:

  • Assist in the development of financial and administrative policies and procedures to ensure smooth running of the Grant and compliance to generally accepted Accounting Principles, WVI finance policies, and government and other donor regulations.
  • Provide expert consultation regarding the implementation of DOS at a project/grant level.

 

Qualifications:  Education/Knowledge/Technical Skills and Experience

  • Masters Degree or higher in accounting, finance, business management or a related field is required.
  • At least three years experience managing finances and operations of a comparable project
  • At least two years administering sub-grants comparable to those under this project
  • Must have strong demonstrated leadership qualities, depth and breadth of technical and management expertise and experience,
  • Strong interpersonal, writing, and oral presentation skills.
  • Two years of experience living or working in a developing country is also desirable.
  • Familiarity with USG financial reporting and compliance requirements

 

Position:          Monitoring, Evaluation and Learning Director (MEL)-OVC

Reports to:      Chief of Party

Duty station:    Kampala

Purpose of the position:

The MEL Director will have responsibility for all monitoring, evaluation and Research activities associated with the project.

Major Responsibilities

<!--[if !supportLists]-->·    <!--[endif]-->Responsible for the design and implementation of the Workplace activity Learning Agenda.

<!--[if !supportLists]-->·    <!--[endif]-->Develop monitoring, evaluation and reporting (MER) systems that include appropriate indicators, baseline data, targets and a plan to evaluate performance and produce timely accurate and complete reports. 

Develop M&E System

<!--[if !supportLists]-->·       <!--[endif]-->Develop the overall framework for project M&E in accordance to the project and document M&E plan.

<!--[if !supportLists]-->·       <!--[endif]-->Conduct readiness assessment regarding M&E.

<!--[if !supportLists]-->·       <!--[endif]-->Identify the requirement for collecting baseline data, prepare terms-of-reference for and arrange the baseline survey, as required.

<!--[if !supportLists]-->·       <!--[endif]-->Contribute to the development of the annual work plan, ensuring alignment with project strategy, agreement on annual targets and inclusion of M&E activates in the work plan.

Implementation of M&E

<!--[if !supportLists]-->·       <!--[endif]-->Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning.

<!--[if !supportLists]-->·       <!--[endif]-->Design the framework for the physical and process monitoring of project activities.

<!--[if !supportLists]-->·       <!--[endif]-->Promote a results-based approach to monitoring and evaluation, emphasizing results and impacts.

<!--[if !supportLists]-->·       <!--[endif]-->Assist in the development of project reports with staff and executing partners in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission of ad-hoc, monthly, quarterly and annual reports. 

<!--[if !supportLists]-->·       <!--[endif]-->Prepare consolidation progress reports for project management including identification of problems, causes of potential bottlenecks in the project implementation, and providing specific recommendations.

<!--[if !supportLists]-->·       <!--[endif]-->. 

<!--[if !supportLists]-->·       <!--[endif]-->Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed.

<!--[if !supportLists]-->·       <!--[endif]-->Foster participatory planning and monitoring by training and involving primary stakeholder groups in the M&E of activities.

<!--[if !supportLists]-->·       <!--[endif]-->Facilitate, act as resource person, and join, if required, any external supervision and evaluation missions.

<!--[if !supportLists]-->·       <!--[endif]-->Monitor the follow up of evaluation recommendations

<!--[if !supportLists]-->·       <!--[endif]-->Identify the need and draw up the Terms of Reference (ToRs) for specific project studies. Recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating project effects and impacts.

<!--[if !supportLists]-->·       <!--[endif]-->.

Learning

<!--[if !supportLists]-->·       <!--[endif]-->Design and implement a system to identify, analyze, document and disseminate lessons learned.

<!--[if !supportLists]-->·     <!--[endif]-->Consolidate a culture of lessons learning involving all project staff and allocate specific responsibilities.

<!--[if !supportLists]-->·     <!--[endif]--> Ensure that ToR for consultants recruited by the project also incorporate mechanisms to capture and share lessons learned through their inputs to the project, and to ensure that the results are reflected in the reporting system described above.

<!--[if !supportLists]-->·     <!--[endif]--> Document, package and disseminate lessons not less frequently than once every 12 months.

<!--[if !supportLists]-->·     <!--[endif]--> Facilitate exchange of experiences by supporting and coordinating participation in any existing network projects sharing common characteristics

<!--[if !supportLists]-->·     <!--[endif]--> Identify and participate in additional networks, for example scientific or policy-based networks that may also yield lessons that can benefit project implementation.

 

 Qualifications:  Education/Knowledge/Technical Skills and Experience

  • Master's Degree or higher in Monitoring and Evaluation, Public Health, Demography, Health Management, Social Science, Biostatistics, Statistics, or a related field is required.
  • Minimum of eight (8) years working in monitoring, evaluation and research in the public health field, with progressively increasing level of responsibility.
  • Must have at least three years of experience supervising, monitoring, evaluation and research efforts, preferably with respect to child welfare and protection systems strengthening, capacity building, economic strengthening, and service delivery
  • The candidate must have strong quantitative or mixed-method and analytical skills and ability to articulate technical information clearly and effectively to both technical and non-technical audiences.
  • Must have strong skills using MS Excel Word, PowerPoint and Access, and at least one data management software program (SAS, SPSS), experience training others in its use is highly desirable.
  • Must have demonstrated leadership qualities, depth and breadth of technical and management expertise and experience, and strong interpersonal, writing, and oral presentation skills
  • Two years of experience living or working in a developing country is desirable.

 

Position:          Economic Strengthening Technical Director-OVC

Reports to:      Deputy Chief of Party

Duty station:    Kampala

 

Purpose of the position:

Responsible for all activities associated with improving the economic stability of households caring for OVCs.

Major Responsibilities:

  • Responsible for promoting and ensuring that the  program makes optimal use of Economic development  models and frameworks to support vulnerable communities improve their household incomes, and contribute to well being of children and transformation of families and communities.
  • Responsible for facilitating Learning through Evaluation Accountability and Planning in the operational areas and integration of cross cutting issues; Gender, participation, child protection environment and sustainability.
  • Consolidate programme work plans and technical reports into quarterly and annual reports Play a strong role in fundraising, initiating public private partnership, advocacy

Qualifications:  Education/Knowledge/Technical Skills and Experience

  • Master's Degree or higher in social sciences or social work, or a closely related field
  • Must have at least three years of experience designing, implementing and managing household economic strengthening initiatives in/for developing countries.
  • Experience in leveraging private public partnerships
  • Strong interpersonal, writing and oral presentation skills in English.
  • Two years of experience living or working in a developing country is desired

 

How to apply: Qualified candidates may submit their application and complete Curriculum Vitae, via email to wvujobs@wvi.org.  Please address the application to the People and Culture Specialist (Recruitment) and do indicate the post title in the email subject line.

Note: The above jobs can also be accessed from our website: - http://wvi.org/uganda/jobs

 

Deadline for receiving applications is: 19th September, 2014. Only short listed candidates will be contacted.