Intern - SomRep

World Vision International – Somalia Program wishes to invite applications from highly competent dynamic, self-driven and result oriented individual to fill the above mentioned position.

To learn and grow in World Vision Somalia’s internship program by providing multi-disciplinary support for the Somalia Resilience Program (SomReP) Technical Unit team in a fast-paced, team-oriented environment.

Major responsibilities

  • Assisting the GIS officer in development of databases and data collection tools for a variety of purposes.
  •  Assist in collection, evaluation and dissemination of programmatic information on a regular basis for analysis and reporting purposes.
  •  Assist in planning, organizing and servicing conferences, seminars and training workshops- preparing presentations and facilitating ICT needs as required.
  • Assist in the planning, organizing and servicing conferences, seminars and training workshops.
  • Provide research assistance in identifying suitable research institutions for SomReP to partner with.
  • Conduct donor research via the Internet and other means to assist SomReP team in identifying and targeting donors and funding opportunities.
  •  Update SomReP donor map and fundraising strategy documents as key milestones are met.
  •  Create diagrams, charts and simple visuals for donor presentations, proposals and other communications.
  • Help schedule and organize quarterly SomReP donor coffees and other key presentations.
  • Assist in maintain register of equipment and other assets financed from each SomReP donor.
  • Assist the administrative Assistant on office administrative issues, particularly pertaining to records, payments and other key issues.
  • Take notes at SomReP technical and steering committee meetings.
  • Help confirm and arrange future meeting times.
  • Assist Consortium member agencies in retrieving and confirming key information for the smooth running of SomReP programs.
  • Assist M&E team in ensuring partners submit timely internal monitoring reports
  • Help maintain reporting schedules for SomReP grants, staying in contact with SOs and implementing partners to ensure deadlines are clear and met by all.
  • Format and proofread sub-recipient quarterly and bi-annual narrative reports and consolidated SomReP reports to donors.
  • Assisting in preparing monthly and quarterly M&E reports in time for team reflection meetings

 Qualifications: Education/Knowledge/Technical Skills and Experience

  • Bachelor’s Degree with strong academic record. Academic focus is flexible, and could cover Social Sciences/Communications/Accounting/ Commerce/Finance /Economics/Statistics/Administration or other areas of study.
  • Recent graduate with at least one year of professional experience.
  • Should be Computer Literate, work well with MS Word and MS Excel and Internet research methods
  • Highly motivated to learn and work in a high-performance environment.
  • Willingness to tackle challenges and seek creative solutions in everyday assignments.
  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written.
  • Must be able to meet urgent and last-minute deadlines, work with grace under pressure, and function well in a high-performance team.

 Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly marking on the application ‘Intern - SomRep’. Female candidates are especially encouraged to apply. All applications should be received by May 9, 2013. Only shortlisted candidates will be contacted.

People and Culture Manager

World Vision International – Somalia Program

P.O. Box 56527 – 00200

Nairobi, Kenya

Email: recruitsomo@wvi.org

Administration Assistant - SomRep

 World Vision International – Somalia Program wishes to invite applications from highly competent dynamic, self-driven and result oriented individual to fill the above mentioned position.

The qualified candidate will be required to provide timely, professional administrative support to World Vision Somalia’s Somalia Resilience Program (SomReP) Chief of Party and Technical Unit, including coordination of travel, events, meetings, and Consortium membership demands

 Major responsibilities

  • Facilitate scheduling for SomReP Chief of Party, including internal and external meetings, travel arrangements, Consortium meetings, and other demands on his/her time.
  • Provide efficient and effective administrative support to SomReP Technical Unit staff, including ordering of supplies, working with vendors, printing of communications materials, and supporting travel and scheduling needs.
  • Arrange and manage SomReP consortium and public events, booking and confirming venues, taking notes and minutes, confirming attendees, and ensuring other preparatory details are managed.
  • Assisting the Grants Finance officer in making payments to Service Providers; housing expenses for SomRep International Staff, school fees for International Staff Children and Travel agent who facilitate SomRep travel needs both locally and Internationally-pay Tickets and Travel transfers.
  • Ensure that all copies of final signed Grant agreements documents with SomRep donors and with sub- recipients are available on file.
  • Assisting the Grant Finance officer in ensuring that SomRep Suppliers are paid in time.
  • Assist Consortium member agencies in retrieving and confirming key information for the smooth running of SomReP programs.
  • Help schedule and organize quarterly SomReP donor coffees and other key presentations.
  • Assist in administrative issues, particularly pertaining to records, payments and other key issues.

 Qualifications:  Education/Knowledge/Technical Skills and Experience

  • Diploma in Front Office Management or similar.
  • Should be proficient with MS office suite and Internet research methods and Internet research methods.
  • Five years of experience in front office or office management field.
  • Flight coordination and hotel management knowledge preferred.
  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills and professional maturity.
  • Able to function in a fast-paced, deadline driven, high-performance environment, and meet tight deadlines and multiple demands for support from a results-driven team.
  • Must be highly organized and detail oriented.
  • Must be able to maintain flexible hours when circumstances require it, arriving early or staying late to support deadlines, major events, donor and VIP visits, etc.

 Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly marking on the application ‘Administration Assistant - SomRep’. All applications should be received by May 17, 2013. Only shortlisted candidates will be contacted. Qualified female candidates are especially encouraged to apply.

 People and Culture Manager

World Vision International – Somalia Program

P.O. Box 56527 – 00200

Nairobi, Kenya

Email: recruitsomo@wvi.org